Job Title:                    Human Resources Manager

Department:              Administration

Reports To:                President  & CEO

FLSA Status:             Exempt, Salaried, Full-Time

Last Revised:             05-03-2017

Salary Range:            $45,000 to $52,000 DoE

To apply, please send a copy of your resume and a cover letter to Dave Richins, CEO at drichins@unitedfoodbank.org

Summary:

The Human Resource Manager provides assistance with and facilitates the human resource processes at all business locations. This role administers UFB’s contract with our Professional Employer Organization (PEO) and acts as liaison between employees and benefits provided through our PEO. This position is the primary resource to resolve benefits-related problems and ensures effective use of plans and positive employee relations. The human resource manager makes certain that plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role leads hiring, onboarding, and release of employees as needed, including record-keeping, file maintenance and hiring paperwork.

Essential duties and responsibilities include, but are not limited to, the following. Other duties may be assigned by the President  & CEO.

  • Administers the hiring process for all departments. This includes managing the onboarding and release of all employees in coordination with our PEO.
  • Administers health and benefit plans, including enrollments, changes and terminations. Processes required documents through our PEO to ensure accurate record-keeping and proper deductions.
  • Performs customer service functions by answering employee requests and questions.
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Submits online investigation requests and assists with new-employee background checks.
  • Reconciles benefits statements.
  • Develop and administer an employee performance review process.
  • Maintain updated job descriptions for all active roles in the organization.
  • Develop and maintain records related to a formal training program including processes to track, schedule and update training for all employees.
  • Assists with recruitment and interview process. Tracks status of candidates and responds with follow-up communications at the end of the recruiting process.
  • Assist with processing of terminations.
  • Schedules meetings and interviews as requested by senior leaders.
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
  • Maintain and file documents into appropriate employee files.
  • Prepares new-employee files.
  • Plan and coordinate employee engagement activities and events.

Qualifications:

  • Bachelor’s degree in public administration, business, human resources or equivalent experience.
  • Minimum of 3 years’ full-time experience Human Resource management and/or equivalent experience.
  • Excellent problem-solving skills and behavior management skills.
  • Ability to motivate and manage staff; supporter of diversity.
  • Critical thinking skills to review, assess, and implement programs.
  • Self-directed, entrepreneurial, creative problem solving, flexibility, and discretion.
  • Proficient in MS Office applications, particularly Word, Excel, and Outlook; ability to learn in-house database and reporting systems.
  • Strong communication and presentation skills with emphasis on customer service.
  • Professional demeanor and demonstrated excellence with the ability to work cooperatively across all levels of the organization.
  • Strong organizational, time management and multi-tasking skills.
  • Ability to travel overnight, as needed, for organization business.
  • Possession of a valid Arizona driver’s license, current auto insurance and reliable transportation.
  • Demonstrated abilities in understanding operations, program development, planning, budget, and finance are highly desirable.

Language skills:

Ability to read, analyze, and interpret general business and human resource periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.  Bilingual desired but not required (English/Spanish)

Mathematical skills:

Ability to calculate figures and amounts such as payroll calculations, discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer skills:

To perform this job successfully, an individual should have knowledge of email, spreadsheet, publishing, database, and word processing software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Language skills:

Ability to read, analyze, and interpret technical procedures, or governmental regulations. Ability to write reports, and business correspondence.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical skills:

Ability to calculate figures and amounts such as proportions, and percentages. Ability to apply concepts of basic algebra.

Reasoning ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer skills:

To perform this job successfully, an individual should have knowledge of spreadsheet and word processing software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.